Payroll and Benefits Coordinator


Title: Payroll and Benefits Coordinator Reports to: Manager of Human Resources Posting: 23-23 Department: Human Resources Compensation: $55K Commensurate with Experience Posting Closing Date: September 19, 2023 at 4pm Organizational Focus: Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign. Position’s Primary Objectives: As a key member of the Human Resources team, the Payroll & Benefits Coordinator ensures that all aspects of the payroll cycle for all Pacifica employees and benefits administration (MSP, Extended Health, RRSP, pension) are processed in a timely and accurate manner and in accordance with Pacifica Housing and government policies.

Key Responsibilities: Completes all payroll functions in order to ensure staff are paid in an accurate and timely manner including: preparing and processing bi-weekly payroll while ensuring completeness and accuracy for 160 employees completing ongoing validation and high level review of web based time cards to ensure time entry is in accordance with applicable policy, collective bargaining agreement, and legislation; correcting discrepancies/anomalies or escalating questions to the appropriate Manager or Director administering employee total rewards including MSP, extended health, RRSP, pension benefits, and employee discount programs administering and updating HRIS and payroll records including processing for new hire, job changes, leaves, and separations establishing and maintaining confidential employee payroll files; remitting source deductions to CRA; preparing reconciliations and report files applicable after each pay, monthly, quarterly and annually such as ROE, source deductions, WCB, and T4s; answering with payroll queries from employees; providing training to managers on time & attendance approval processes as well as assisting employees in the understanding of applicable contract or regulation; timely processing of employment terminations and paperwork; posting journal entries from ADP to Yardi accounting software; and payroll reporting for external funding agencies such as CRD, Island Health, as required. Performs other related duties including: assisting with other projects as needed Requirements Qualifications (minimum Education and Experience requirements): Note: An equivalent combination of education and experience may be considered. Education: Post secondary education (diploma or degree) in accounting, finance, human resources or related field. Canadian Payroll Association Certificate (PCP) or Certified Payroll Manager (CPM) is considered an asset Experience: Three (3) years experience in human resources and/or finance administration; with direct payroll experience Prior experience with ADP Workforce Now would be considered an asset Knowledge, Skills and Abilities: Excellent attention to detail and accuracy with strong organizational skill Demonstrated team player with excellent communication and interpersonal skills Ability to work to tight deadlines Proficient in computerized accounting systems and the principles and practices of accounting Proficient in MS Office suite with demonstrated ability to learn new computer systems and software; proficiency in accounting and/or payroll systems considered an asset Additional Criteria for Role: Completion of a Criminal Record Check with the Vulnerable Sector is required before employment commences.P Benefits A mission driven and meaningful working environment Competitive salary from a Certified Living Wage Employer Three (3) weeks vacation entitlements plus significant wellness time Excellent benefits package for full-time employees (includes extended health and dental, life insurance, and more) Competitive employer RRSP contributions; no matching required Employee assistance program Career development and internal advancement opportunities Organization and individual training opportunities Social committee that includes robust team building and staff social events Dog friendly offices Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties.

Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships. Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, and diversability.



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