Temporary Administrative Assistant

Richard Hunter Architect Inc]

Temporary Administrative Office Assistant 6 month with possibility of extension to 1 year: Our company is looking for a temporary Administrator to be responsible for managing administrative tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office duties and errands. In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications such as Word, Excel Spreadsheets, Outlook and experience with Sage 50 Pro Accounting would be an asset. A pleasing personality with strong communication skills is also highly valued. Office Assistant Job Responsibilities: • Copies and stores important documents and records. • Maintains office schedule by picking up and delivering items as needed. • Perform other administrative support tasks, including updating and sorting files, drafting, and proofreading correspondence, and conducting research. • Performing general office clerk duties and errands. • Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas • Order office supplies, stock supply stations, and ensure equipment is operable • Maintain filing system, contacts database, employee lists, and inventories. Office Assistant Qualifications / Skills: • Basic office skills • Strong attention to detail. • Strong organizational skills. • Team player. • Proven success in office coordination • Excellent written and verbal communication skills • Strong time-management and multitasking abilities • Ability to maintain confidentiality of company information. Administrative: • Answer telephone calls, mail and email • Greet visitors and direct them to the person who can help • Prepare, type, edit and proofread letters, invoices, presentations, brochures, publications and reports • Solve and keep track of issues with facilities, office equipment and assets • Order and maintain office supplies • Set up and maintain paper and electronic filing systems The following Accounting skills would be considered an asset: • Post journal entries • Make sure that transactions are recorded in the company’s books and match bank or credit card statements (account reconciliation) • Calculate and prepare paycheques, payments for utilities, taxes and other bills • Complete and submit taxes, workers’ compensation and pension contribution forms and other government documents • Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors. Education and Experience Requirements: • Bookkeeping or accounting courses, along with several years of financial or accounting clerk experience • Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, Adobe Acrobat and Sage 50 Pro Accounting. • High school diploma/GED

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